This information notice is addressed to those who are interested in taking part in the SDGs-EYES project’s webinar “Exploiting Earth Observation (EO) capabilities to address SDGs indicators for the safety and security of the citizens” (the Webinar), funded by the European Union, organised by the European Union Satellite Centre (see details below).

In this project, the following Consortium partners are involved, acting as Joint Data Controllers:

• Fondazione Centro Euro-Mediterraneo sui Cambiamenti Climatici, VAT no. IT03873750750 with registered office in Lecce, 73100, via Marco Biagi, 5, Italy;
• SISTEMA GMBH (SISTEMA GMBH), VAT no. ATU65140304, with a registered office in TIEFER GRABEN 19 TOP 2, WIEN 1010, Austria,
• METEOROLOGICAL AND ENVIRONMENTAL EARTH OBSERVATION S.R.L. (MEEO S.R.L.), VAT no. 01629630383, with a registered office in Corso Ercole I d’Este 6/A -44121- Ferrara-Italy;
• STICHTING WAGENINGEN RESEARCH (WR), Wageningen Environmental Research, VAT no. ANL806511618B01, with a registered office in DROEVENDAALSESTEEG 4, 6708 PB WAGENINGEN, the Netherlands;
• EUROPEAN ASSOCIATION OF REMOTE SENSING COMPANIES (EARSC), VAT no. BE 0447.243.442, with a registered office in RUE BERANGER 26, 1190 BRUXELLES, Belgium;
• EUROPEAN UNION SATELLITE CENTRE (SATCEN), VAT no. N0063121H, with a registered office in AVENIDA DE CADIZ ED 457-BASE AEREA DE TOR, TORREJON DE ARDOZ, 28850, Spain;
• T6 ECOSYSTEMS SRL (T6), VAT no. 08672841007, with a registered office in VIA AURELIANA 63, 00187, ROMA, Italy; 
• AZIENDA SANITARIA LOCALE TO3 (ASL TO3), VAT no. 09735650013, with a registered office in VIA MARTIRI XXX APRILE 30, 10093 COLLEGNO, Italy; 
• FOREST DESIGN SRL (Forest Design), VAT no. 16357175, with a registered office in STRADA NICOVALEI 33, BRASOV, 500481, Romania; 
• PEFC Romania (PEFC Romania), VAT no. 36173827, with a registered office in Pârâul Cărării, nr. 12 Voineasa, jud. Vâlcea 247750 Romania.

SDGs-EYES Consortium partners ensure that processing activities will take place in compliance with Regulation 2016/679 (so-called GDPR) and with Regulation (EU) 2018/1725 (so-called EUDPR). Therefore, the processing of data will be based on the principles of fairness, lawfulness, transparency, restriction of processing and protection of confidentiality, using methods suitable to guarantee the security of your data.

In order for you to freely decide whether or not to take part in the activities, it is important that you understand what the purpose of the project is and how your data will be used.

Project Description and purposes 

This project is aimed at boosting the European capacity for monitoring the SDGs based on Copernicus through building a portfolio of decision-making tools to monitor the selected SDG indicators related to the environment from an inter-sectoral perspective, aligning with the EU Green Deal priorities and challenges. The purposes for which your data will be processed, therefore, are research and dissemination of the results. 

For the development of this project, the involvement of stakeholders is crucial. The following data may be processed when registering and attending the webinar and on the follow-up activities:

• Name and surname.
• Email address.
• Organisation Name. 
• Role in the organisation.
• Country.
• Image and Voice, through the recording of the webinar.
• Answers to feedback forms/questionnaires (collected in an anonymized way).

SDGs-EYES partners can:

1. Collect and archive data in order to allow the participation in the SDG-EYES research activities, including:
   • participation in webinars, questionnaires and follow-up feedback forms;
   • processing of data for statistical and management purposes.
2. Collect and archive data in order to send project updates, questionnaires, newsletters, and invitations to events and/or workshops in the context of this Project.

The lawfulness of the processing activities will be granted by Article 6.1(a) of the GDPR and by Article 5.1(d) of the EUDPR (consent to the processing of personal data for one or more specific purposes). 

Automated Decision Making

SDGs-EYES project does not involve any automated decision making,

Recipients and data transfer

Webinar

The Webinar will be hosted by Cisco Webex. This webinar will be recorded and may be used for dissemination purposes.

Follow-up activities

Personal data resulting from feedback forms or questionnaires may only be shared with the project partners, identified in the previous section. Each data controller ensures that its personnel is duly informed and authorised to process data.  The data may be disseminated outside the Consortium only in a strictly anonymous and/or aggregate form and in any case in a manner that does not make the data subject identifiable.

Retention Period

Personal data will be kept for the period strictly necessary to achieve the objectives of the project and the accountability period set by the granting authority mentioned in the project grant agreement. At the end of the project (scheduled for 31.12.2025) and after the additional five years accountability period (5 years after the end of the project), the data will be destroyed unless you explicitly consent to their re-use in other research projects by the partners.

Appropriate measures will be taken to prevent loss, theft, misuse, unauthorised access, disclosure, alteration and destruction of data.

Rights of the Data Subjects

In accordance with current legislation, every data subject has the rights granted by articles 15, 16, 17, 18, 19, 20, 21 and 22 of the GDPR and 17, 18, 19, 20, 21, 22 and 23 of the EUDPR. 

In order to exercise these rights, the project contact for matters related to privacy can be contacted through privacy@cmcc.it. SatCen (partner organising the webinar) DPO can be contacted at dpo@satcen.europa.eu. 

The data subjects have a right to file a complaint with the relevant Supervisory Authority if the data subject considers that the processing of personal data breaches the data subject’s rights pursuant to applicable law.